Pontoon is hiring an Onboarding Coordinator with a focus on creating an exceptional stakeholders experience. We are looking for a dynamic self-starter that thrives in a fast-paced environment. If you have a customer centric attitude and bring a positive growth mindset, we will train you on all the how-to’s for this role!

The Onboarding Coordinator, under moderate supervision, provides assistance to one or more advisory consultants on basic administrative tasks related to the full life-cycle recruitment process, mainly related to onboarding of candidates, focusing on enabling the team to effectively meet expectations, and ensuring a positive and efficient experience for suppliers and hiring managers.

• Responsible for the oversight and delivery of employee onboarding.
• Be the first point of contact for Guideline's clients and suppliers through onboarding via calls and email.
• Ensures timely execution and completion of a seamless workflow for each new employee.
• Enters and tracks candidate data in various electronic systems and runs standard reports as required.
• Administers pre-employment activities, including, but not limited to, coordinating forms, applications, offer letters and expense reports, drug testing, background and reference checks, and security clearance validation.
• Coordinates the preparation of and/or assists with the distribution of new hire informational packets.
• Audits candidate files to ensure required records are completed and entered into the appropriate electronic systems.
• Fields general, straight forward inquiries from candidates, suppliers and hiring managers; escalates inquiries to senior team members and/or management as necessary.
• Participates in special projects and performs other duties as assigned.

Experience:

• Minimum of zero (0) to two (2) years of administrative or recruitment or HR support experience.
• Previous experience utilizing Applicant Tracking Systems (ATS) and/or Human Resources Information Systems (HRIS) is preferred.

KNOWLEDGE, SKILLS & ABILITIES:

• Skilled in communicating effectively in English verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Skilled in preparing clear and concise documents, including, but not limited to reports, correspondences, and other written materials.
• Ability to prioritize, organize and perform multiple work assignments simultaneously while meeting assigned deadlines.
• Ability to maintain confidentiality and handle highly sensitive/confidential information.
• Ability to function effectively with or as part of a team.
• Ability to perform accurately in a detail-oriented environment.
• Ability to demonstrate effective customer services skills.
• Ability to maintain a basic understanding of and compliance with related federal, state, and local laws, rules and regulations.
• Knowledge of and the ability to demonstrate effective office practices and etiquette.
• Proficient with electronic recruiting and sourcing resources, such as customer relationship management (CRM) tools, applicant tracking systems (ATS), and job boards.
• Proficient with Microsoft Office products, including Word, Excel, Access, PowerPoint, and Outlook.

It’s an exciting time to be part of our team. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident and insightful.

Putting people first, pioneering with a collective spirit and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while the sharing skills, knowledge and expertise to grow together.

Make an impact where it matters most.

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organisation with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way.

As one of the world’s largest employers we believe in talent, not labels, and focus on the diverse and unique skills our people bring. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain.

The Adecco Group is proud to be an Equal Opportunity Employer.

Posting date: 28-04-2024